Privacy Policy for Apex Karting

This Privacy Policy explains how Apex Karting collects, uses, stores, protects and processes information when visitors use our website, explore race sessions, submit requests or communicate through website forms. We handle personal information responsibly and only for legitimate business purposes connected with indoor karting, events, junior sessions, league racing and customer support in the United States. Apex Karting is a high-energy indoor karting experience built for speed, competition, and fun, based at 105 N 3rd St, Bushton, KS 67427, United States.

By using the website you acknowledge this policy. Where law requires consent for a specific activity, we will request that consent before processing. This policy applies to the Apex Karting website and online features that reference it. It does not automatically apply to third-party websites we do not control. We aim to be transparent, proportionate and respectful of applicable U.S. privacy expectations, including Kansas law and, where relevant, rights available to visitors from other states.

1. Information We Collect

We may collect information you provide voluntarily, such as name, preferred contact method, town, group size, race category, scheduling preferences, driver ages, experience notes, arrival details and other information needed to understand a request. For heats, grand prix nights, junior sessions or events we may also collect approximate headcount, waiver names, height notes and extras such as trophies or photos. Job applications may include work history, availability and the paddock roles you are comfortable performing.

Avoid sending government identity numbers, medical records, or unnecessary details about minors through open forms unless a confirmed booking requires a parent contact and age check. Technical information may be collected automatically, including IP-related data, browser and device type, language, approximate region, pages viewed, timing, navigation patterns and error logs. Cookies and similar tools may support essential functions, preferences, performance measurement and security. Non-essential cookies are used only after an appropriate choice where required.

2. How We Use Information

We use information to respond to inquiries, prepare estimates, schedule sessions, assign marshals, understand group needs, manage changes, document results, arrange karts and maintain consistent safety. Preference notes may cover first-timers, junior karts, private hire or times when a group can arrive. We may also use information for customer support, quality review, website operation, spam prevention, security, service improvement, administration and legal compliance.

Legal grounds may include steps requested before a booking, performance of a service contract, legitimate interests that are not overridden by individual rights, consent where required and legal obligations such as accounting or incident records. We do not use your enquiry details to build unrelated advertising profiles. We do not sell personal information. Lap times and race results are used to run the session you booked and are not published with your name unless you ask for a public league table.

3. Sharing, Retention and Security

Apex Karting does not sell personal information for unrelated purposes. Information may be shared with hosting and technical providers, scheduling or administrative providers, marshals who need it to run the session, professional advisers and authorities when legally required. Personnel should receive only what is needed for their role on a given race night. If a payment provider processes a card payment, they receive the billing details required for that task.

We retain information only as long as reasonably necessary for the purpose collected, session management, incident records, disputes, legal rights and compliance. When no longer needed, we may delete, anonymise or restrict it. A one-off heat enquiry is generally kept for a shorter period than records needed for recurring leagues or unresolved complaints. We use reasonable safeguards against unauthorised access, loss, disclosure and misuse, but no online system is completely secure. Please use strong unique passwords for your own email accounts and avoid sharing unnecessary sensitive details.

4. Your Rights and Choices

Depending on your location, you may have rights to access, correct, delete or restrict personal information, object to certain processing, request a copy of information we hold, withdraw consent where consent is the basis, or complain to a privacy authority. Rights are not absolute and may require identity verification. We may need reasonable information to locate records and confirm authority before acting on a request. If you ask us to delete details that we still need for a live booking, unpaid invoice or legal claim, we may retain what the law allows until that purpose ends.

The website is intended for adults arranging race sessions. Do not submit unnecessary information about children. If you provide details about another person, ensure you are authorised to do so. Photographs sent for event planning should avoid bystanders and private documents. Privately submitted photos are not used for public advertising without separate permission.

5. Updates and Contact

We may update this Privacy Policy when services, technology, providers or legal requirements change. Updates may be published on the website. Review the policy before submitting new personal information. Apex Karting aims to limit unnecessary collection, restrict access and maintain meaningful transparency about how race enquiry data is handled. If a change is material, we may highlight it on the website or mention it when you next make a booking.

6. Practical Examples

A visitor who only reads session pages may generate technical and usage data without providing a name. A visitor who requests a grand prix may provide group size, driver ages and arrival notes. We use those details to evaluate the request, prepare an estimate and plan a safe, exciting session. Commercial customers should avoid including confidential employee files in general enquiry forms. Residential customers should avoid sharing unnecessary information about family routines.

If Apex Karting receives unnecessary sensitive information, we may delete, restrict or avoid using it where reasonably possible. Aggregated or de-identified statistics may be used to improve website clarity without identifying a particular visitor. Nothing in this policy limits a privacy right that cannot lawfully be limited. For privacy questions or requests contact Apex Karting at [email protected], +16205623611, 105 N 3rd St, Bushton, KS 67427, United States.